Validating in Smart Editor
Discover our Computer Assisted Translation tool (CAT tool) and how to use LanguageWire's Smart Editor to validate your content in context.
Discover our Computer Assisted Translation tool (CAT tool) and how to use LanguageWire's Smart Editor to validate your content in context.
You are off to a smooth start with Smart Editor.
In this article you will find more information on:
Smart Editor for validation
First steps with Smart Editor
Validating
How to videos
You'll be working in the same tool as LanguageWire's language experts and you will be able to see an in-context preview for supported formats.
This means that not only are your edits saved for future use by the translator, your company's terminology is also highlighted as you work.
Since everything happens online, your work is saved online, you can close the browser and come back to the validation later. As long as you're online and have a stable connection, your work will be saved once you click "Save".
Choice of browser: Smart Editor is optimised for Google Chrome, so we recommend using this browser for the optimal validation experience.
Starting to validate a project in Smart Editor is easy. You just need to follow a few simple steps.
You can watch the short video below or see the steps below.
You will receive an email invitation.
Click on the link in the email to go straight to the job page on the LanguageWire Content Platform.
Click on "Quote on Job" to verify the job details.
We recommend that you take note of when the translation will be ready for you.
Remember to observe the deadline indicated as this has been set by your colleague who ordered the translation.
When the translation is ready, you'll receive an email notification.
Click on the email button to start your validation right away.
Note: If you don't confirm the validation job, you won't receive the email notification when the translation is ready.
Once the translation is ready, simply click "Validate" to open Smart Editor.
If you followed the first steps, now you are ready to validate.
You can watch the short video below or see the steps below.
So it’s easy to validate in context. When you click a segment (text box) in layout, it automatically jumps to the corresponding section in the edit window, and vice versa.
The Smart Editor screenshot highlights the validation in-context preview for supported formats, in this case, PowerPoint.
Validate each segment (text box) and approve it by clicking "Save".
You can also use a shortcut for save options. This changes the status of the segment to "Approved".
Note: We recommend using the shortcuts as much as possible. You can find an overview of keyboard shortcuts and a legend under Help.
Find Smart Editor shortcuts under the Help menu
Save = Ctrl+Enter
Save without TM = Alt+Enter
Save as draft = Shift+Enter
These protect formatting or act as placeholders. You can change how tags appear in the text under "View". Tags are important, so you have to keep them in the text.
You may also see spaces indicated by the non-breaking spaces symbol. It is important that you keep non-breaking spaces.
Smart Editor saves your edits to the document and also for future use by the translator unless you select the "Save without TM" option.
You can also access your company terminology, which is displayed visually for easy adherence.
If you need to search for a word or perform a search and replace action, that's available for you as well. The search fields are available at the top of the page. To access the replace option, click the icon to the right.
You can update the preview to instantly see your edit for supported formats – just click the refresh button.
Each time you click save, the segment is ticked and your validation progress goes up a notch – you can verify this at the top of the edit page. Make sure you go through all segments on all pages to reach 100% completion.
Refer to the green check mark circle to spot any segments that still require approval from you.
Each page that you've approved is shown with a large check mark
Use the filters to display only segments with a specific status.
Needs Attention, Draft and Confirmed are all dynamic filters. Each time you change the status of a segment, the filter will update.
Auto-approved and New content are static filters. They show the status the segments had when the job was started. If you change the status of a segment in the course of your work, it will still show up with its initial status in these filters.
You can zoom in on the layout if you need to.
You can also change the way the page is displayed, or change the layout origin to either source or target preview.
Use the built-in QA checker to verify potential issues
You can also use the QA Summary to locate and correct any issues before your delivery.
Once you've resolved an issue, a green OK mark will appear.
If during the validation you want to communicate with the language expert team or your colleague who ordered the translation, go back to the platform to start a Message.
Simply click the green arrow at the top of the Smart Editor page to go to the job page. You can come back to your validation in Smart Editor anytime.
Click "Open messages" to write a message.
Once you’ve finished your communication in Messages and are ready to go back to Smart Editor, simply click the job from the participants overview.
Once you've completed your validation and the progress bar displays 100%, you're ready to finish the validation job. Simply click the green arrow at the top of the Smart Editor page.
Back on the job page on the LanguageWire Content Platform, simply click "Finish Job".
If you want to leave a delivery note, you can do so at this step.
When you click "Finish Job", it automatically signals to LanguageWire that you've completed your validation and that we can proceed to the next step.
Without this confirmation from you, the delivery to your colleagues may be delayed.
If you need to, you can always come back to view the validated text by clicking "Show Translations".
However, once you've finished the job as described, you can no longer edit the text.
Find here some short video with good tips to get you started.
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